Project/Office Assistant

Deadline: 14th Jun 2020 at 11:59 PM
Location: Mandeville office

Position Summary

This position is an entry-level administrative support position within the Company. This individual is responsible for performing general clerical, receptionist tasks and office support for company projects.

Roles and Responsibilities

Duties may include:

  1. Maintaining project files, and other files related to the company’s operations.
  2. Track projects and produce progress reports
  3. Maintain tracking system for projects
  4. Record minutes from Project Manager meetings
  5. Help coordinate clerical needs of special projects
  6. Welcoming visitors and directing them to the relevant office/personnel.
  7. Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents, including office correspondence, memos, resumes, and presentations.
  8. Document control - data entry
  9. Order and maintain office supplies
  10. Coordinating and managing director schedules, office calendars, client appointments, consultations, meetings,  and making travel arrangements and bookings.
  11. Performing bookkeeping tasks such as invoicing, monitoring accounts receivable, and project budget tracking.
  12. Managing bill collections and expense reports
  13. Ordering and maintaining supplies
  14. Overseeing the maintenance of office facilities, and equipment.
  15. Performing other relevant duties when needed.

 

Project /Office Assistant Requirements

  1. High School degree or equivalent.
  2. Minimum of two years office/clerical experience.
  3. Advanced knowledge of Microsoft Office, Google Suite
  4. An effective project administrator must be comfortable working in a highly busy and sometimes stressful environment and must be able to contribute as part of a team. They should have excellent communication skills, be organised, detail-oriented, reliable, punctual, be able to multitask, prioritise, and meet deadlines as needed.
  5. Some college coursework is preferred.

 

Important:
You will be required to signin with a gmail email address or signup for one inorder to complete this application.

Apply 

 

Deadline: 14th Jun 2020 at 11:59 PM